There are many levels to editing, depending on the quality of the writing, the intended audience, and much more. Different companies may break this down differently, but we see editing as a continuum with three general types of activities: Proofreading, copyediting, and developmental/continuity editing.

Proofreading

The simplest level of editing, proofreading is appropriate for documents that have already gone through several drafts, have undergone at least one round of editing, and is considered at the final stage prior to going to layout. This includes a check of basic grammar, tense, spelling, and punctuation. Usually a document at this stage will have very little left to change.

Copyediting

Appropriate for documents in an earlier stage of editing or which needs more than a proofread. In addition to those things included in Proofreading, described above, this includes editing for word choice and sentence structure. This also includes checking figure or other numbering.

Developmental/continuity/structural

The most complex level of editing, this is appropriate for documents in an earlier stage of editing, for authors for whom English is a second language, or for authors for writing is not a top skill or who otherwise just need help. In addition to those things included in Proofreading and Copyediting above, this includes editing for continuity and document structure, and may include some writing and content development.

Style Guide

A key to consistent writing across your documents is the use of a style guide. Unless you have a style guide that you prefer we use, at Miller & Mattson, we defer to the Chicago Manual of Style for our editorial work. This includes but is not limited to what is shown in the list below. If you want any of these matters to be handled differently, just let us know before we start the editing work.

  • Use of the Oxford (serial) comma
  • Only one space after a sentence.
  • All punctuation (other than colon) inside quotations
  • Minimized gratuitous capitalization
  • Favored US spelling unless publication is targeted for Europe or UK
  • Sentence-punctuated bullets
  • Trademarks in professional publications are noted on first use and in the document’s trademark statement. Trademarks in books are noted in the front matter.